I need to tell you what data I am collecting from you and what I intend to do with it.
What data do I keep and why do I need it?
Name and age – this is basic information that helps me get to know you
Address, email address, phone number – I use this as a way of contacting you regarding your sessions. I will mainly use the method you first contacted me on but if I cannot reach you, I will try a different method.
Next of kin/GP’s details – If I was worried that you were at risk then I may need to contact your next of kin or GP, if
I can. I will let you know when/if I am going to do this.
Session notes – I keep brief anonymous notes of our session(s), description of system they are kept in if appropriate.
Will I share your data and if I do, who will I share it with and for what purpose?
It is very unlikely that I will share your data. I will not sell it on or use it for unethical reasons. I may have to share it if
my notes are subpoenaed by court, if you or anyone you tell me about is at harm or risk of harm I may have to pass
this information on. I also have regular Supervision where I talk a bout my work but I only use your first name.
How will I store your data?
It is mainly stored as hard copy in a locked filing cabinet. Immediately after the work is finished, I transfer the data
with your initials to my password protected computer . Your phone number(s) may be kept in my business mobile
phone with your first name and last initial. Only I will access your information.
How long will I store your data for and how will I dispose of it?
I will keep our session notes with your initials for 2 years. I will shred this and any other document with your personal information on 1 year after our work finishes. I will delete your phone number out of my mobile phone 1 month after our work finishes.
Do you consent to me using your data in this way? This will be indicated on your intake form.
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